Managers+access+reports

To view or print reports from the Timeclock Plus system go to the CCSD home page to the Quick Links drop down box on the right side, choose TimeClock at the bottom of the drop down list.

The next screen you see is where the employees clock in. Note below the picture of the man on top of the world it says "Individual Login".

In the address bar above - highlight the word "webclock" and insert the word "manager" in it's place. Your address line should now read http://timeclock/manager30/ Note below the picture of the man on top of the world it says "Manager Login". This is where you need to be so you can log in to manage your employees.

Key in your user id - first initial and last name, and your password you chose. The next screen should look like this. Note your name on the lower left.

Choose Period from the working bar across the top and select Reports from the drop down box.

A good report to compare the timeclock punches to the timesheets is the Weekly Punch Report. Choose the time period you're interested in viewing and it will show all the punches for that timeframe. To sort your employees in any order other than the default (by employee number) - go to the Options button - Miscellaneous Tab - make the appropriate choice in your sort keys. To view the report - go to the Print button and choose the option desired. Your report should look something like this;



Any changes you make should be accompanied by a note stating what you changed and initialed by you. You should make your changes BEFORE Monday morning of each week. Some employees have schedules entered in the system to regulate their punches. Each week needs to be closed in the timeclock system to facilitate the advancement of all their schedules. Elaine will close the week Monday morning before anyone punches in. Once the week has been closed - you won't be able to make any adjustments. If the week closed and something needs to be edited - call Elaine and she can do it for you.

You should approve all punches so the week can be closed. To do so, choose Edit Hours under the Employee drop down box. If you are using a Mac computer hold down the control key and click the mouse on the segment you want to approve. A drop down box will appear - choose approve or unapprove. The screen will refresh and the check mark should appear (or disappear if you are unapproving a previously approved segment). If you are using a PC you should be able to click in the box.

If you disagree with the punch - double click on the segment you wish to edit - make the changes - initial the note describing what/why the change was made. If the punches are not approved, the week cannot be closed. If the week cannot be closed - Elaine will call you to find out the problem. Once the month is closed out Elaine will be able to upload the hours to the payroll system for payment.